List View

Each module can have a number of List Views, each one using a different subset of fields to present the results of a search.

You can select a List View that you created previously or, if you have been given permission, you can select a List View created by another user.

To select a different List View (either before or after you've run a search):

1. Select Choose (List Settings) on the View tab of the Ribbon.

   The Fields box will display and the current List View is highlighted:

   

2. Select a different List View and click OK.

You can create your own List View, specifying which fields to include and in what order they are to display:

1. Select Choose (List Settings) on the View tab of the Ribbon to display the Fields box.
2. In the Fields box, click New to display the Field Properties box.

3. Enter a descriptive name for the List View in the top text field:

   

   Note: The default row height is 17 pixels (21 pixels if the Image Display Icons column is added to the List View). If one of the fields in the List View is a multimedia field, you may want to increase this height (e.g. to 90) in the Height field.

4. Select a field in the Fields list and click Add

   -OR-

   Double-click the field.

   The field is added to the Columns list.

   Continue to add all the fields you wish to include in the List View.

5. Use the Up and Down arrows to the right of the Columns list to move a field to the position in which it is to display (the first field in the list is the first column, and so on).
6. Click OK to add the new List View to the Fields box.

The owner / creator of a List View can change its settings.

1. Select Choose (List Settings) on the View tab of the Ribbon to display the Fields box.
2. In the Fields box, select a List View and click Properties to display the Field Properties box

   -OR-

   Right-click a List View and select Properties from the menu that displays:

   

3. Add or remove fields as required.
4. Use the Up and Down arrows to the right of the Columns list to move a field to the position in which it is to display (the first field in the list is the first column, and so on).
5. Click OK to save the changed settings.

Note: Only the creator of a List View is able to save changes to the order or size of a List View's columns.

To change the size of columns in a List View:

1. Select the List View that you wish to modify.
2. Hold the mouse down over a column header edge until the double arrows display:

   

3. Drag the mouse to the right or left to increase or decrease the column width.

To change the order of columns:

1. Hold the mouse down over a column header and drag the column before or after another column.
2. Release the mouse.

To save the settings:

1. Select Save (List Settings) on the View tab of the Ribbon

   -OR-

   Right-click a column and select Save List Settings from the menu that displays.

With the Image Display Registry entry it is possible to display an image (as a visual alert, warning or reminder) beside the Summary Data in a module window based on values in a record's data. For example, if Publish on Internet: (Access) = Yes, it is possible to display an image as shown below. It is also possible to configure a sound to be played when the record is accessed and a hint to be shown when the mouse cursor is placed over the image:

The image (sound, hint, etc.) can also be displayed in a List View by adding the Image Display Icons column to the List View (explained above). The default row height will increase to 21 pixels (when the List View is saved, not when the Image Display Icons column is added to the List View).

In this example we add the Image Display Icons column to a List View called Export:

When records are viewed using the Export List View, the image specified in the Image Display Registry entry is displayed when the conditions specified in the Registry entry are met:

If a row includes the image and we copy the row (right-click a row and select Copy from the context menu that displays) and paste the data, the file name of the image (without the file extension) is pasted by default (if the file name is world.gif, the pasted text will be world); it is possible to specify alternative text to copy and paste. In this example, a row in List View was copied and pasted into Excel and alternative text was specified in an Image Display Registry entry:

In List View it is a simple matter to copy data and paste it into another application:

1. Search for or retrieve a group of records.
2. Select or create a List View that includes the required fields.
3. Select the records in the List View.
4. Copy the records:

   Use the keyboard shortcut, CTRL+C

   -OR-

   Right-click the selected record(s) and select Copy from the menu that displays

   -OR-

   Click Copy on the Edit tab of the Ribbon.

5. Paste the selected records into another application.

A problem can arise when pasting the data into another application however: a column in the EMu List View that contains paragraphs of text or tables of values may not display properly. In some instances, one or more carriage return symbols (a square box) may display in place of a newline; data from separate rows may display on a single line, etc.:

This can occur because different applications and platforms expect a particular character at the end of a paragraph (in text fields) or at the end of a row (in a table of values) and that character may be different from that which EMu uses by default.

The solution is to use the Copy Special utility.

A context menu with many useful options can be accessed by right-clicking a row in the List View: